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A Civil Engineering consulting company based in Midrand is looking for an administrative assistant/receptionist to fill out a full time role at the firm. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.
Responsibilities
- Greet office visitors, answer and direct phone calls and maintain office efficiency by arranging repairs
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and sorting and distributing incoming mail etc
- Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
- Update spreadsheets used by accounting, production, and field services
- Schedule and track meetings and appointments, book flights, and handle travel logistics
Required skills and qualifications
- Proven success in office administration
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
- Proficiency with office applications (Ms Word, Powerpoint, Excel), and aptitude for learning new software and systems
- Ability to maintain confidentiality of company information
- High school diploma or equivalent
Preferred skills and qualifications
- Experience in managing budgets and expenses
- Experience in developing internal processes and filing systems
- Salary negotiable.
Send CVs to engineer@technodesigns.co.za
Job expires on the 20th of March 2024